When Do To-Do Items Show Up On the Calendar?
On the daily view, to-do items without due dates appear on the daily view every day until they are marked done. Once done, they show only on the date they were completed. (Note that you can always search for todo items if you’re not sure when they were done and need to find them.)
Items with due dates also show up until they are done. However, once they are due or late, the show up in red on the daily view. Once marked done, they continue to show up on both the day they were completed and the day on which they were originally due. By showing up on the day completed, you can easily look back on a day and see what was accomplished.
Note that when we say its show up “until they are done”, we mean that to-do items show up before their due dates, and after them, as long as they are undone. This is only true however, when looking at the current day onward. When you look at dates in the past, you’ll only see items originally due on that date (whether done or not) and items completed on that date- you won’t see other currently undone items.
Week and Month Views
To-do items appear on the Week view by default; users can toggle the Month view to show to-do items as needed. In both views, To-Dos show up under slightly different rules than on the Daily view (you wouldn’t want all undone item showing up on every day of the Month view, right?). On these views, todo items show up on their original Due Date and on their Completed Date. Items appear in red if undone and their due date is the current day or earlier.
The color of To-Do items is controlled by the ToDoTitleDisplayCalc field in the ToDoItems table. This field colors an item Red if it is past due and Orange if it is due today. The item is represented in gray text if it does not have a due date. Feel free to change these color as needed to suit your tastes.
Can I Prioritize To-Do Items?
Items in the To-Do List don’t have a priority attribute available. You can feel free to add any kind of priority field you feel would be useful (be it alpha or numeric) to the ToDoItems table, and then add that priority field to the sort order for the to-do list portal, either before or after the due date (which is currently the only sort criteria).
If you do add a priority field, you’ll likely also want to add it to the Mini Window Edit ToDo layout so that you can click on a to-do item and change it’s priority.